Accessing your Medical Records

Fees:

  • There is no charge for viewing the records.
  • If you require any copies of your records then the fee is £10 for administration and 10p per photocopy.
  • If you have any queries about our system, please ask to speak to the Practice Manager.

Please download our request form below:

Access to Medical Records

You have a legal right under section 7 of the Data Protection Act 1998 to apply for access to your health records. If you wish to see your records, this is the procedure:

  • You will need to complete the application form.
  • You will be notified in writing as to whether or not we consent to disclose this information.
  • You need to allow 40 days for us to prepare the records for you.
  • Information that identifies anyone else but you (the patient) will not be disclosed, without that person’s consent.
  • If the appropriate health professional(s) is/are of the opinion that providing access would be likely to cause serious harm to the physical or mental health of the patient or any other person they may decide not to disclose information.
  • Subject to the above conditions you will receive an appointment to view your Medical records.
  • We will need to check your identification, as it is essential to ensure confidentiality.
  • At that time you may request photocopies of part or all of your Medical records. We will ask you to mark clearly those parts you wish to have copied and we will prepare them for you to collect within 2 working days.
  • There is an administration fee of £10 plus 10p per copy for any records you wish to have.
  • When you come to the surgery you will sit in a room with a member of staff to help you understand the handwriting or answer any general queries. Staff will not be able to answer any medical questions.
  • If you wish to discuss the clinical content of your records or to speak to the doctor about anything you feel is inaccurate in the records, we ask that you book an appointment at a later date as it will not be possible to arrange this at the time of your visit.
  • It is not possible to delete records but it is possible for the doctor to make written amendments next to the entry in the records. If this happens then you will be given a copy of the amendments. You MUST NOT make any amendments on the notes when you are viewing them.